Privacy notice
How we handle information we process for schools and information from our website.
Last updated October 18, 2026
1. About this notice
Main Office Works is operated by Arth369 LLC (“Main Office Works,” “we,” “us”). Main Office Works is a web application that school staff use to run school operations, including device management, student conduct, credit recovery, teacher coverage, staff attendance and the staff directory. This notice explains how we handle information we process for schools and information we receive through our website, mainofficeworks.com.
Schools decide which parts of the service they use, which of their staff can use it and what information they provide. We process that information on the school’s behalf to provide the service. Where a school has a written agreement with us covering student or staff information, that agreement governs. We review every district’s data privacy agreement and work with the district to sign it.
More detail is on our Security, Cookies, Service providers and Data requests pages.
2. Information we process
Schools provide information through exports from their student information, human resources and absence systems, through files such as badge-reader exports, and through entries by their staff. Depending on the modules a school uses and what it chooses to provide, this can include:
- student identity and enrollment: name, student and state ID numbers, grade, homeroom, enrollment dates and status;
- student contact information: school email, parent or guardian emails and a home address;
- demographic and program information the school imports or enters, such as date of birth, gender, race and ethnicity, special education or Section 504 status, English-learner status, free or reduced lunch status, and the name and email of a case manager;
- records the school keeps in the service: conduct referrals and cut slips, credit recovery hours and letters, device, repair and fine records;
- staff identity and employment information: name, work email, title, ID numbers, schedule, attendance swipes, absences and leave, coverage assignments and substitute pay rates;
- staff details a school chooses to enter in its directory, such as a personal phone number, date of birth, emergency contact, vehicle details and a photo;
- account, role and security information for staff who sign in, and records of sign-ins and key administrative actions; and
- notifications, notes and other records created through use of the service.
The service is used by school staff. Parents and students do not have accounts. At a device-pickup kiosk the school sets up, a student’s ID can be scanned to show that student’s pickup details.
3. How we use information
We use school information to provide the services the school uses: running the features it enables, sending the notifications it sets up, managing staff access, supporting the school, and maintaining, troubleshooting and securing the service. We also use it to meet legal obligations.
4. The school decides
The school decides what goes into the service and who can see it. We act for the school and follow its direction.
Under FERPA, a school may share student records with a service provider that does work the school would otherwise do itself, if the school keeps direct control over how those records are used and kept. Each school decides whether that fits our service. We do not describe Main Office Works as “FERPA compliant” or “FERPA certified.” Whether a school’s use meets FERPA depends on how the school sets it up and directs it.
5. Our student-data commitments
- We process school information to provide services to the school, not for our own unrelated purposes.
- We do not sell or rent student information.
- We do not use school information for targeted advertising.
- We do not use school information to build profiles of students for purposes unrelated to the school’s use of the service.
- We do not run advertising or visitor-tracking scripts on this website or in the service.
- We delete school information when the school asks us to, as described under Retention and deletion, and as the law and the district’s agreement allow.
7. Security
We protect information with measures that include encrypted connections, sign-in with each staff member’s own email address and password, role-based permissions checked on our servers, and records of key administrative actions. No system is completely secure. Our Security page says what is in place today and what is not.
We notify districts of a security incident as required by the district’s signed agreement and New Jersey law.
8. Retention and deletion
Information is retained for as long as needed to provide the service, as directed by the school, and as required by applicable law or agreement. Schools may request return or deletion of their information by writing to hello@mainofficeworks.com. We process these requests with an authorized school contact and in accordance with applicable legal and contractual requirements.
At contract end, we delete district data as set out in the district’s signed agreement. After deletion, copies in our providers’ backups expire on the providers’ own schedules.
9. Access, correction and school requests
Students and families should send requests to see or correct education records to their school. If you contact us, we will direct you to the school. Schools can write to hello@mainofficeworks.com with requests or questions about their information. Our Data requests page explains how this works.
10. Website information and cookies
When you use our contact form, we receive your name, work email and organization, and any role, interest or message you add. The form reaches us by email; it is not stored in the service’s database, but copies remain in email. We also receive what you email us, and our hosting provider processes technical information such as IP address and browser type to deliver and protect the site. We use this information to respond to you. You can ask us what we hold from your inquiry, or ask us to delete it.
Our public pages set one cookie, from our hosting provider, which keeps a visit on one version of the site. Signing in adds a sign-in cookie. We use no advertising or analytics cookies. The signed-in service also uses cookies and browser storage needed for sign-in, security, school context and display choices. Our Cookies page lists each one.
11. Contact and changes
Arth369 LLC operates Main Office Works. For privacy questions or requests, email hello@mainofficeworks.com. When we update this notice, we post the revised version here with a new date and provide additional notice when required by applicable law or agreement.