Privacy notice
How we handle information we process for schools and information from our website.
Effective September 30, 2026
1. About this notice
Main Office Works is operated by Arth369 LLC (“Main Office Works,” “we,” “us”). Main Office Works is a web application that school staff use to run school operations, including device management, student conduct, credit recovery, teacher coverage, staff attendance and the staff directory. This notice explains how we handle information we process for schools and information we receive through our website, mainofficeworks.com.
Schools decide which parts of the service they use, which of their staff can use it and what information they provide. We process that information on the school’s behalf to provide the service. Where a school has a written agreement with us covering student or staff information, that agreement governs. Schools can ask us to review the data privacy agreement they require.
2. Information we process
Schools provide information through exports from their student information, human resources and absence systems, through files such as badge-reader exports, and through entries by their staff. Depending on the modules a school uses and the information it provides, this includes:
- student identification, contact and enrollment information, including parent or guardian contact information;
- education records the school maintains in the service, such as conduct, attendance-related credit recovery, device and fine records, and program information the school chooses to provide;
- staff identification, contact, employment and operational information, such as attendance, absences, leave and coverage assignments;
- account, role and security information for staff who sign in;
- notifications, notes and other records created through use of the service; and
- technical information needed to operate and secure the service.
The service is used by school staff. Parents do not have accounts, and students generally do not: a school can create a limited account for student helpers that only operates the device-pickup kiosk.
3. How we use information
We use school information to provide the services the school uses: running the features it enables, sending the notifications it sets up, managing staff access, supporting the school, and maintaining, troubleshooting and securing the service. We also use it to meet legal obligations.
4. Our student-data commitments
- We process school information to provide services to the school, not for our own unrelated purposes.
- We do not sell or rent student information.
- We do not use school information for targeted advertising.
- We do not use school information to build profiles of students for purposes unrelated to the school’s use of the service.
- We delete school information when the school asks us to, as described under Retention and deletion.
6. Security
We protect information with measures that include encrypted connections, sign-in through a staff member’s Google account or a single-use emailed link, role-based permissions checked on our servers, and records of key administrative actions. No system is completely secure.
7. Retention and deletion
Information stays in the service while a school uses it, including earlier school years. Emails the service sends remain in the mailboxes that sent and received them. Our database provider keeps recovery backups for a limited rolling period, and we keep copies of the database, on encrypted storage, for maintenance and testing.
The service does not offer self-service export or deletion. A school can ask us to return or delete its information by writing to hello@mainofficeworks.com; we handle these requests with an authorized contact at the school, subject to any legal obligation to keep records. Information in provider backups is removed as those backups expire.
8. Access, correction and school requests
Students and families should send requests to see or correct education records to their school; if you contact us, we will direct you to the school. Schools can write to hello@mainofficeworks.com with requests or questions about their information. We acknowledge requests within five business days.
9. Website information and cookies
When you use our contact form, we receive your name, work email and organization, and any role, interest or message you add. The form reaches us by email; it is not stored in the service’s database, but copies remain in email. We also receive what you email us, and our hosting provider processes technical information such as IP address and browser type to deliver and protect the site. We use this information to respond to you. You can ask us what we hold from your inquiry, or ask us to delete it.
Our public pages set no cookies and run no advertising, analytics or tracking scripts. When staff sign in, the service uses cookies that keep them signed in, protect the sign-in step and remember which school they are viewing. It also stores preferences in the browser; recent searches, which can include names, are kept only for the current browser tab and cleared at sign-out.
10. Contact and changes
Arth369 LLC operates Main Office Works. For privacy questions or requests, email hello@mainofficeworks.com. When we update this notice, we post the new version here with a new effective date. If a change materially affects how we handle school information, we also email our school contacts.